The records will be more accurate and richer. This will save you having to remember it at the end of the day. If you want to dictate after seeing each patient or client then you can do that as well. If you want to dictate at 9 o’clock at night then you can and it will be completed that evening. There is no editing required of someone else’s work. There is no paying three dollars per minute.
Once you’ve mastered the basics of dictating using voice recognition you have complete control over your dictation requirements. Especially when you consider the above points already made about recruitment costs and outsourcingĬontrol. Voice recognition is not a magic bullet, as it does require a bit of effort initially, but the payoff is enormous.Įventually using voice recognition should save you about 1-2 hours per day (compared to typing it yourself). The payoff is that you will save tens of thousands of dollars per year if not hundreds of thousands. Initially there is a bit of effort that you need to be prepared to put in.
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And then by using voice recognition software daily it will become part of your regular routine. This initial phase will only take a few hours. You have to invest a bit of your time to get these large cost reductions by using voice recognition. It’s just more efficient if you do understand the other programs used in your office.
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You don’t have to learn these programs, we can show you how to use voice recognition with your existing voice recorder/phone so that you don’t have to interface with other programs at all. So make sure you are across the basic features of your current practice management software. Voice Recognition dictation software will not teach you how to create a new report within Best Practice. If you want to use voice recognition it can be helpful to learn to use the software you have already invested in.
In the past, you might have had staff directly input into these programs. Law firms use their own management software as well. For example, in a medical practice you might be using Best Practice, Medical Director or Genie. You may need to learn some other software. The occasional pause, and speaking at a consistent medium rate does wonders for speech recognition. You don’t have to have level 9000 Barack Obama dictation capabilities but you do need to be prepared to say “full stop” “comma” and not run all your words together as a continuous stream of thought. If you can’t dictate reasonably well then speech recognition probably isn’t for you. Can you dictate reasonably clearly? Be honest. This a couple of things you need to consider first before you can start saving all this money:ĭictation style.
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So, let’s call that an even $85,000 for the year for your transcriptionist plus the initial $20,000 outlay for the recruitment and training process. Then you need a budget of about $65,000 a year salary plus superannuation and leave. This recruitment and training process is going to cost at least $20,000 and then you might not get the right person.
Let’s call that at least six months and then you might have someone who can do it so my competently. And then you might not find the right person so you might have to go through that again. What you do if you get someone who is a really good typist and they have to leave due to a family situation/health issue or perhaps retiring? Then you’ve got to go through that recruitment process which will be expensive. Secondly, anyone who is good at typing is probably employed by somebody else are they going to be expensive to recruit. Firstly, they have to be a really good typist - otherwise, you are wasting your money. There are a lot things to consider when employing someone to complete your dictations. Another option could be to employ someone to do the typing.
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